Privacy and GDPR - Film Buddy AI (beta)

Issue Date: 22.10.25 - (Annual Review)

1. PRIVACY POLICY

Film Buddy Ltd (“we”, “our”, “us”) operates Film Buddy AI and acts as the data controller under the UK General Data Protection Regulation and Data Protection Act 2018.

Processors acting on our behalf are Chatbase (AI chat) and Squarespace (website hosting).

Data we collect

• Account details (name, email, institution)

• Anonymised chat content and feedback

• Technical data (IP address, browser, cookies)

Why we use it

To deliver and secure Film Buddy AI, analyse anonymous usage to improve responses, and send essential updates (only with consent).

Lawful basis

Contract (to provide service); Legitimate interests (security and improvement); Consent (analytics or marketing).

AI processing

Chats are handled by Chatbase under a data-processing agreement. Training on personal data is disabled and logs are deleted within 90 days. Data is stored securely on UK/EU servers with encryption and restricted access.

Your rights

You may access, rectify, erase, restrict or object to processing, request data portability and withdraw consent at any time. Contact hello@filmbuddy.uk. You may also complain to the Information Commissioner’s Office (ico.org.uk).

Retention and security

Account data is kept while membership is active plus twelve months. Analytics and logs are anonymised and deleted regularly.

Children

Film Buddy AI is 18+. We do not knowingly collect data from minors and will delete any such data immediately.

2. GDPR COMPLIANCE STATEMENT

Film Buddy Ltd complies with the UK General Data Protection Regulation and the Data Protection Act 2018. We act as the Data Controller for Film Buddy AI. Our lawful bases for processing data are Contract, Legitimate Interests and Consent.

Data is processed only as necessary to operate the platform securely and effectively. Information is stored on secure servers within the UK or EEA. We do not sell or share personal data for marketing purposes.

Individuals can exercise their rights by contacting hello@filmbuddy.uk. Film Buddy Ltd is registered with the Information Commissioner’s Office and reviews its data-protection procedures annually.